Plan your work-load and projects for maximum use of your productive time.  This can be done daily, weekly and monthly according to what must be accomplished.

Use a specific colour to highlight, on your calendar, those times you will be working or traveling away from the office.  Plan your schedule efficiently around those times. You can also use colour to represent different projects and/or clients.

Use coloured labels on file folders. You will locate files up to 50% faster.

Give each project its own file folder.  Keep all paperwork pertaining to a project together in this folder, along with a Project Control Sheet. Color code the folder to fit into your colour coded filing system once the project has been completed.

Consolidate appointments whenever possible.  Schedule them only in the morning or only in the afternoon, or only on certain days of the week.  This will free up the rest of your time for productive work in your office.  The same goes for meetings and phone calls.

Carry a folder of reading material with you, such as articles from magazines.  Catch up on your reading while waiting for an appointment or eating lunch alone. Use this idle time to your advantage.

Make electronic templates of all of the documents that you create on a regular basis; letters, faxes, contracts, expense reports, and proposals; then modify them. Why start from scratch every time?

Take 15 minutes at the end of each day to clear your desk and prepare a "to do" list for tomorrow.  Know your top three priorities for tomorrow before leaving your office today.